Executive Assistant

Job Category: Admin EA
Job Type: Full Time
Job Location: Mumbai
Job Specialization: EA

RESPONSIBILITIES

  • Work directly with the MD of the company to support all aspects of his daily work routine.
  • Maintain the calendar, including scheduling meetings, appointments and speaking engagements.
  • Manage travel arrangements (domestic and international) which may include, flight tickets, visa, hotel bookings, etc.
  • Serve as a liaison between the MD, office staff and the third parties. This includes screening the MD’s emails and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
  • Serve as a primary point of contact between the MD and office staff/ third parties.
  • Determine priority of matters of attention for the MD; redirect matters to staff to handle, or handle matters personally, as appropriate.
  • Keep the MD in the loop of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Routinely perform a wide variety of support duties.
  • Handle printing, mail / overnight packages, copying, filing, and email / messages.
  • Sort and triage mail; maintain e-mail and other address directories.
  • Maintain paper and electronic filing systems.
  • Maintain confidential and sensitive information.
  • Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.

SKILLS REQUIRED

  • Excellent written and verbal communication skills
  • Time-management skills
  • Ability to pay attention to detail
  • Organization skills
  • Ability to multitask
  • Basic understanding of frequently used computer software and programs, such as Microsoft Office
  • Interpersonal skills

Work Location – Mumbai, 6 days working

Diversity Preference – Female Candidates.

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